Samerica Consulting Group | Fractional COO for Associations and Nonprofits

Sound familiar?

Growth Creates Complexity. Complexity Requires Structure.

Most small organizations reach a point where the work outgrows the people and the tools. The signs are easy to spot:

Member renewals, invoices and event registrations live in three different places.
The executive director spends evenings on operations instead of the mission.
Board meetings start with "who has the latest numbers?"
Sponsors and members get uneven follow-up because nobody owns the process.

You don't need another advisor. You need someone to run it.

Services

Embedded COO Support

We work inside your organization as part of the leadership team, with a clear scope and weekly hours you can see.

Strategic Operations

Annual operating plans tied to board priorities, with owners, deadlines and a monthly scorecard.

Systems and Automation

Membership, dues, CRM and email workflows set up once and documented, so the work no longer depends on one person's memory. Practical AI where it saves real hours.

Events and Sponsorship Revenue

Sponsorship packages, event budgets and run-of-show plans that protect margin and bring sponsors back next year.

Board and Governance Support

Board packets, dashboards and meeting follow-through that give directors the numbers before they ask.

How we work

Three Ways to Start

Every engagement has a written scope, a set number of hours, and work requests that arrive by email with a deadline. No surprises on either side.

Start here

Operations Diagnostic

Fixed fee · 2 to 4 weeks

We review membership, revenue, systems and governance, then deliver a prioritized plan your board can act on, whether or not you hire us afterward.

Most common

Fractional COO

Monthly retainer · capped hours

An embedded operations lead for a set number of hours each week, with a weekly report that shows exactly where the time went.

Project

Systems Build

Fixed scope · fixed price

Move membership, dues, events and sponsorships onto one platform, migrate your data and train your staff.

A Structured Path to Operational Stability

Diagnose

Review governance, revenue, systems and bottlenecks. Deliver a short report with prioritized recommendations.

Design

Build the workflows, reporting and systems the plan calls for, sized to your staff and budget.

Deploy

Run it, measure it and refine it, with scheduled check-ins and a dashboard your board can read in five minutes.

Client work

Embedded With a Houston Employer Health Coalition

For a coalition of employers working on health benefits, Samerica serves as the operations team. We run membership, the annual conference, sponsorships and board reporting, and we built the platform that ties them together.

This is not advisory from the sidelines. This is embedded operational leadership.

One system instead of severalMembership, dues, event registration and sponsorship billing moved onto one platform with online payments.
A two-day annual forumVenue, AV, speakers, sponsors and registration planned and run end to end.
Board-ready reportingOperating reports and budget tracking delivered ahead of each board meeting.

A platform by Samerica Consulting Group

We Built the Platform We Wished Our Clients Had

Coalitiq is the operating system for coalitions and associations: members, dues, events and your board on one record. It grew out of our client work, and it is now taking a small group of founding customers.

Visit coalitiq.com

Or ask us about founding pricing.

Grow

Contacts, outreach and sponsorships without a separate CRM.

Run

Members, dues, renewals and events, with payments built in.

Govern

Board meetings, packets and votes on the same member record.

Operational Leadership for Mission-Driven Organizations

Samuel Medina Founder and Fractional COO

20+ years in healthcare and association operations
MBA, University of Houston–Victoria
Board president of a large Texas community association
U.S. Navy veteran

Samerica Consulting Group was founded in 2017 to give mission-driven organizations the operations leadership usually reserved for large ones. We have run operations for health coalitions, advocacy groups and community associations.

We partner directly with executive directors and boards. We set the plan, run the work, build the systems and report on results, then hand over documented processes your team can keep running.

Start a conversation

Tell Us What You Need

We reply within one business day.

Full name *

Email *

Phone

Organization *

Organization type *

Your role

What do you need help with? *

Annual operating budget

When do you want to start?

What's the biggest operational challenge right now?

We use your information only to reply to this inquiry. Prefer email? Write to [email protected].

Stop Managing Chaos.
Start Leading With Clarity.